But the employer is going to pass that paperwork down onto you as the driver to maintain those records. So what we're going to do today, is we're going to talk about the information you need to keep in lieu of a logbook and the rules and criteria that you have to meet to be exempt from a logbook.
Rick with Smart Drive Test talking to you today about logbook exemption and the criteria for not having to keep a log book in Canada for commercial drivers. It's going to be the same rules for all drivers across Canada, regardless of where you are. So if you are working out of Milton, Ontario, you have to start in Milton and you have to go back to Milton. So for example, if you go to work for ABC trucking in the morning, in the afternoon you go work for a dump truck company or an excavating company - you can't do that if you do that.
And the records that have to be kept have to include the date, the driver's name, and the location from which you're working. As well, it has to indicate which cycle you're working in, whether you're working in Cycle 1 or Cycle 2.
Now obviously if you're working within a kilometers of your home terminal you're going to be driving a day cab - most likely! You're not likely going to be driving a sleeper berth, so it's only going to be off-duty, driving, and on duty, not driving time that you're going to have to keep track of. And finally you're going to have to keep track of that for the amount of time that you're working in your work cycle. Now most drivers, and I recommend this highly that you work 70 hours in seven days-- Cycle 1.
In Cycle 2, when you accumulate 70 hours on duty you, have to take 24 hours off-duty as per the hours of service regulations.
Well, if you're going to take 24 hours off-duty, you might as well take another 12 off hours--and reset Cycle 1 and carry on with a full set of 70 hours again, as opposed to 50 hours in cycle 2. It is preferable that you submit the vehicle V5C document when you donate it. However, if you are unable to do so you can still donate. For more information on what paperwork you need to donate click here.
Upon collection, you will need to provide keys for the vehicle, another proof of ownership along with a form of identification that will be copied to confirm yourself as the registered keeper. You can also choose to notify the DVLA online by following a similar process. Remember, while the form is still physical, many of the extra steps such as demonstrating the sale of a vehicle can now be done online. Current V5C forms are red; they used to be blue.
If you still have an old blue form, the DVLA encourages you to update it to a red one for free. You can reach them here. Short term variations cannot be approved for more than 14 days in total and must be applied for before it is needed.
Tour bus operators can apply to the Transport Agency for variations to work-time requirements if their tour involves taking a group of tourists on a defined schedule on a predetermined route that takes more than 24 hours to complete.
Scheduled meal breaks of at least 30 minutes must be included in the tour plan. A person who is in business as a farmer or an agricultural contractor may apply to the Transport Agency for a variation of allowable work time or required rest breaks for the purpose of a critical agricultural operation. A critical agricultural operation means work required for an agricultural purpose that must be completed urgently to avoid the adverse impact of a biological event, including a natural process such as a crop becoming ready for harvesting or a change in weather conditions.
Variations may not be applied for after the event, will apply for a maximum period of 12 months and will be subject to specific conditions. If you drive an emergency service vehicle or work for a principal rural fire officer, and you are asked to work beyond standard work time limits, your dispatcher must consider alternatives, such as the availability of other drivers, before requesting you continue to work. After the call-out, you can return the vehicle to the emergency base and drive home, but must then take your required break.
Essential service drivers can extend their work-time hours if requested by a manager of the relevant authority to restore essential services. Essential service drivers include drivers who work for road controlling authorities, territorial authorities, organisations that supply natural gas or electricity and people working on emergency works to stabilise land or reduce risk to property.
You will need to record the details in your logbook. A breach of work-time rules is serious. In addition, you will be disqualified from driving, possibly from all licence classes, for at least one month. This is known as the chain of responsibility. Read more about the chain of responsibility. Logbooks are a written record of your work-time hours.
They provide a record of your work activity and enable enforcement officers to check compliance with the work-time rules. If you are required to complete a logbook, you must record all your work and rest times in a logbook approved by the Transport Agency.
Note that you can only maintain one logbook at a time. You must produce your logbook to an enforcement officer to inspect, if requested, starting from the last hour rest time up to the present time.
An enforcement officer is entitled to remove pages from your logbook, and most logbooks contain a special duplicate or triplicate copy for this purpose. The Transport Agency has the authority to approve alternative means of recording work-time hours, and has approved a number of electronic logbooks. Find out more about electronic logbooks.
Some sectors of the commercial transport industry are exempt from keeping logbooks. Exemptions from keeping logbooks however do not exempt drivers from complying with the work-time requirements. If you are subject to the work time limits and are required to complete a logbook , you must record all your work and rest times in a logbook approved by the Transport Agency you can only maintain 1 logbook at a time. The logbook provides a record of your work activity and enables enforcement officers to check compliance with the work time rules.
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